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Whereas companies think about processes from their frame of reference, “cutting” processes up according to department, business objective or other internal aspect, customers obviously do not act according to the same taxonomy and – from the perspective of the company – appear to jump from process to process, from department to department and from channel to channel, making it hard for businesses to truly follow a customer through their whole journey.
As such, many organizations have adopted the concept of Customer Journey Mapping, or Customer Journey Analytics in order to map out the customer’s experience and analyze it. From initial contact with the company through the steps of engagement and finally into a long term relationship. Such techniques are for instance frequently applied to analyze the “onboarding” of customers, where customers might first look up information on the web, rely on word-of-mouth, check out your mobile app, make some calls or visit branches, before committing to a particular purchase of a product of service.
Obviously, making sense of the customer’s motivations and expectations can help a great deal in figuring out how to increase sales, uptake, quality, etc. Customer journey maps help to uncover gaps between devices (users move from their phone to their tablet to their computer), between departments (e.g. the customer gets forwarded from the sales to the invoicing to the support department, all working with different identifiers, frustrating the customer) and between channels (e.g. a customer interacts with your social channels such as Facebook, your web site, your mobile app, your call center, and can jump between them). These gaps are oftentimes not apparent when thinking about processes from an internal, business-centered point of view, but stand out in a customer journey analysis, where the user or customer is put at the center of thinking.
There are different analytical approaches to construct an analyze a customer map. In essence, a customer journey map is a diagram representing the various steps the customers go through when engaging with a firm (Richardson, 2010). Hence, it should be visual, indicating some sort of behavioral flow. The figure below shows an example of a simplified customer journey for a mortgage sales process. It illustrates the various activities, states and transactions that a customer can be in when buying a mortgage. Transition probabilities and time indicators are usually added for further enrichment of the analysis.
Another frequently applied way to depict customer journeys is by means of a Sankey diagram: a visualization used to depict a flow from one set of values to another. Such diagrams are oftentimes used for web analytics as well. The figures below show some examples:
From an analytical perspective, sequence rule mining can be a first approach to discover customer journeys. A more mature discipline of analytical techniques for customer journey mapping is the field of process mining and discovery (van der Aalst, 2016). The idea here is to start from an event log of activities as depicted in the table below. The event log depicts a unique customer identifier, the various activity names and time stamps. Process discovery techniques such as HeuristicsMiner, Fodina (vanden Broucke et al. 2017), or Disco (commercial) can then be used to discover the underlying process model or customer journey. For more information on process mining and discovery techniques, we refer to van der Aalst (2016).
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- De Weerdt J., De Backer M., Vanthienen J., Baesens B., A Multi-Dimensional Quality Assessment of State-of-the-Art Process Discovery Algorithms using Real-Life Event Logs, Information Systems, Volume 37, Issue 7, pp. 654-676, 2012.
- Richardson A., Using Customer Journey Maps to Improve Customer Experience, Harvard Business Review, 2010.
- van der Aalst, W. M. P., Process Mining: Data Science in Action, Springer-Verlag, Heidelberg, 2016.
- vanden Broucke, S. K. L. M., De Weerdt J., Fodina: a robust and flexible process discovery technique, http://www.processmining.be/fodina/, 2017.